The responsible body under the terms of the data protection legislation and the service provider pursuant to the TMG [German Telemedia Act] are VisitDenmark, Visit Iceland, Visit Finland and Visit Norway.
These data are collected, processed and used in accordance with the provisions of the German Federal Data Protection Act (Bundesdatenschutzgesetz) and the German Telemedia Act (Telemediengesetz), and the principles of data minimization, data transparency and data security. Below we wish to explain briefly how we protect your data and what it means for you when you as an attendee register using the online registration forms of the Networking Service for the “Nordic Workshop 2022”.
The term "Converve ID" is used in the following text. This is your log-in data (e-mail address and password) which provides you with access to personalized services provided by the Networking Platform.
VisitDenmark Visit Iceland, Visit Finland and Visit Norway processes your personal data on specially protected servers in Germany. Access is restricted to a small group of authorized persons who are empowered to administer the technical, commercial, and content-related aspects of the server.
If you register as a participant for the Networking Platform, we will collect and store data, in order to provide you with the following services:
a) User registration for meetings during the workshop
b) Information about and initiation of contact with co-attendees by using your profile information
c) Sending and receiving of messages
If you register, we request personal and company-related data that we store in your profile.
We store this data for the implementation of the booked service. Any additional data shall take place with your consent within the framework of the Nordic Workshop. If no consent is granted, the data, unless subject to other statutory retention periods, will be deleted 270 days after the end of the Nordic Workshop.
To be able to use our personalized services you will need to register beforehand and create a Converve-ID.
If you make use of the Networking Platform using your Converve ID, we collect, process, and use personal data as listed in 5 b.
a) Company Profile Information
Short description of your company
Your chosen items during your registration, e.g. Tickets, Seminars, Workshops etc.
b) Person Profile Information
First name, last name
Your chosen password
E-Mail address and password are the credentials (Converve-ID) to access the Networking Platform
c) Product Profile Information
Short description of your offer
Short description of your search
IP-address of device having access to our server
Timestamp of access / registration
Cookies are ASCII files (cookie.txt) in which text information is collected during your online session and stored. Your browser determines where the cookies are stored on your hard disk. Cookies contain information that is sent back to the host server during your next online visit. They can be read only by the server that originally placed them on your hard disk.
Converve and service providers acting on behalf of Converve only employ session cookies that are absolutely necessary for providing user functionality, aiding users in navigating our websites or for gathering market statistics.
As a default setting, most browsers automatically accept cookies. You can deactivate this function at any time and set your browser to notify you whenever a cookie is sent.
As far as it is necessary for safety reasons, IP addresses are saved for a limited time in the logfiles. Anonymous statistics are created for website traffic evaluation or for accounting purposes. Individual user profiles are not created or linked to personally assignable information.
The Site and its services contain links to other sites provided by independent third parties ("Third Party Sites"), either directly or through frames. Converve is not responsible for the availability or content of Third-Party Sites and will not be a party to, or in any way responsible for, any transaction concerning goods or services available from such Third-Party Sites.
We take every precaution to save your data and to avoid any misuse from outside. Therefore, we use various measures, such as encryption (SSL), firewalls, hacker-defense programs, and manual safety devices. SSL encryption is active when the key symbol is closed, and the address starts with "httpS://".
You may revoke your consent declaration to a processing of personal data at any time.
You may at any time delete the user profile you have created and activated during online registration. To do this, simply send an e-mail to firstname.lastname@example.org
Data which must be stored due to legal obligations will be blocked. A deletion of these data is not admissible. Our personalized service relies on processing personal data you have provided. If you revoke your consent for a permission of your personal data, then we will no longer be able to provide personalized service.
You have the right to access your data, get information about your data, and correct it. VisitDenmark Visit Iceland, Visit Finland and Visit Norway are authorized to stop the service at any time, or to delete your data without giving reasons. You may not insist on publication of your data.
B. DECLARATION OF CONSENT UNDER DATA PROTECTION LAW
If you create a Converve ID, the following applies for the Declaration of Consent under Data Protection Law provided when you registered:
Declaration of Consent
I here with agree that VisitDenmark, Visit Iceland, Visit Finland and Visit Norway, as described in the above Data Protection Statement in detail, uses my data for the operation of the service Networking Platform for the “Nordic Workshop 2022”. I know that I can revoke my Declaration of Consent at any time with effect for the future.